LEA License & Salary Info Center

Field definitions

This page provides an alphabetical listing of all LEA Licensure & Salary Info Center fields, their full name (if necessary), and their definitions.

Field Name	Full Name	Definition
Action		Describes the type of adjustment transaction process.
Absence Days -OR- Absence Sum		Number of days absent.
Adj -OR- Adjustmnt	Adjustment	Amount of the adjustment
A/I	Active/Inactive	Flag indicating status of the employment record: · I = Inactive · Blank = Active
Allotted		Number of months allotted.
Beg Renew	Begin Renew Date	Beginning date of normal five-year license cycle.
Budget Code		Account Code money was paid from.
Cert Area	Certification Area	Certification area approved by Licensure for this person to work.
Cert Sal -OR- Certified Salary	Certified Salary	Certified salary amount assigned by Calculate Salary function or can be entered on some windows.
Change Date -OR- Chg On	Last change date	Field indicates date of last change.
Class	Class Level	Education level assigned by Licensure for this person and area.
Current Exception		The current dollar amount of the exception.
Desc -OR- Description	Description	Definition for displayed code.
Days Empl -OR- D Emp	Days Employed	Number of calendar days of employment during the pay period.
D Paid -OR- Days Paid	Days Paid	Number of days employed minus number of absence days without pay.
DOB	Date of Birth	Employee’s date of birth.
DPI Adjust -OR- DPI Adjustment		The assigned audit adjustment by Salary Audit
End Renew	End Renew Date	Ending date of normal five-year license cycle.
Effective -OR- Effective Date		Effective date of license.
Ethnic		Employee’s race.
Expiration	Expiration Date	Expiration date of the license.
Federal Overpaid		Dollar amount of federal fund exceptions that were overpaid.
Federal Underpaid		Dollar amount of federal fund exceptions that were underpaid.
Federal Voucher Count		Number of state voucher records returned from database search.
FY -OR- Fiscal Year		Fiscal year.
Full Name		Full name of individual.
Gender		Employee’s sex.
Grad Date	Graduation Date	Date for that degree as entered by Licensure.
Gross Pay		Salary after all pay adjustments.
Initial	Initial Date	Date Licensure information was first entered for this person.
Initial Exception		The initial dollar amount of the audit exception.
Inst Ind	Installment Indicator	Number indicating if employee is being paid on an installment basis: · 0 = not installment · 1 = traditional installment · 2 = installment in a Year Round School Program · 3 = installment in a Block Schedule program 11th & 12th installments in June and July · 4 = installment in a modified Year Round School program - 11th & 12th installments in June and July · 5 = installment in a modified Block Schedule program – 11th & 12th installments in June and July NOTE: Codes 3, 4 & 5 are no longer used (old codes).
Intrm -OR- Interim	Interim Indicator	Indicates a licensed educator is being paid on substitute teacher pay rates: · Y = Yes · N = No
Issue -OR- Issue Dates		Date license was last printed or updated.
Last Name		Last name of individual.
Level	Education Level	Degree level approved by Licensure.
License Expiration	Expiration Date	Expiration date of the license.
Local Voucher Count		Number of state voucher records returned from database search.
Message		Describes reason for error occurring. –OR- Generated when the calculation failed. Indicates reason salary was not calculated or why salary should be reviewed.
Months Allotted		Number of months allotted.
Months Available		Number of months reported.
Mos -OR- Months		Indicates the number of months of partial experience granted.
Months Allotted		Number of months allotted.
Months Available		Number of months reported.
Mos Rpt -OR- Mos Reported	Months Reported	Number of months person has worked in the fiscal year.
Months Used		Number of months used.
OWP -OR- Out With Pay	Out with Pay Indicator	Indicates if employee is out with pay. · S = Suspended with pay · E = Episode of school violence with pay.
Pay Level		Salary schedule identifier assigned by Calculate Salary function or to be manually input here
Payl Gross -OR- Payline Gross		Unit determined value for certified salary.
Pos Cd -OR- Position Code		The first two digits indicate the budget fund source, the second two digits indicate the first pay period in which this employment occurred, and the third two digits are a sequence number.
Pos/Months Changed		Number of position months changed.
Pos/Months Used		Number of position months used.
PP -OR- Pay period		Period within fiscal year.
% Emp -OR- Pct Emp -OR- Percent Employed	Percent Employed	Percent of full-time work in this position.
Prog	Program	Indicates license status and basis as assigned by Licensure.
Record Count		Number of records returned.
Report		Reports available to select from.
RC	Reason Code	Reason for overriding calculated salary.
Rsp	Responsibility Code or School Level	Indicates following: · 0 = Administrative Level · 1 = Elementary School · 2 = Secondary School
Sch Lvl	School Level or Responsibility Code	Indicates following: · 0 = Administrative Level · 1 = Elementary School · 2 = Secondary School
School	School Number	Code identifies a school within an LEA.
Service Credit		Number of months person credited with working in fiscal year.
Status		Message giving the status of the voucher inserts. –AND/OR- Status of the request
State Overpaid		Dollar amount of state fund exceptions that were overpaid.
State Underpaid		Dollar amount of state fund exceptions that were underpaid.
State Voucher Count		Number of state voucher records returned from database search.
SSN	Social Security Number	SSN of employee.
Unit		Code assigned to identify an LEA.
Vch # -OR- Voucher	Voucher Number	Voucher number issued by the LEA.
Yrs -OR- Years	Years Experience	Years of experience in this area. May be assigned by Licensure. Incremented at year end.
XPR	Override Expiration Pay Period	Indicates final period in which state will provide funds for payment in a higher pay level that was result of an error made by DPI.